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Room Size Formula:
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The meeting room size calculation determines the appropriate room dimensions based on the number of attendees and the required square footage per person. This ensures adequate space for comfortable seating, movement, and equipment placement.
The calculator uses the simple formula:
Where:
Explanation: Different meeting setups require different amounts of space per person. Theater style requires less space than classroom or banquet setups.
Details: Proper room sizing is crucial for attendee comfort, safety compliance, effective meeting flow, and optimal use of venue space. Undersized rooms can feel cramped while oversized rooms waste resources.
Tips: Enter the number of attendees and the recommended square footage per person based on your meeting setup style. Common values range from 10-30 ft² per person depending on the setup configuration.
Q1: What are typical square footage requirements per person?
A: Theater style: 10-15 ft², Classroom: 15-20 ft², Banquet: 12-15 ft², Boardroom: 25-30 ft² per person.
Q2: Should I include space for equipment and aisles?
A: Yes, the square footage per person should account for chairs, tables, equipment, and circulation space. Always add buffer space for movement.
Q3: How does room shape affect capacity?
A: Room shape impacts usable space. Rectangular rooms are most efficient, while irregular shapes may reduce effective capacity by 10-20%.
Q4: What about accessibility requirements?
A: Always include additional space for wheelchair accessibility, typically adding 5-10% to the total square footage requirement.
Q5: How should I adjust for different table sizes?
A: Larger tables require more space per person. Round tables typically need more space than rectangular setups for the same number of people.